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netDocShare Sync and NetDocuments CollabSpaces: Better Together

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netDocShare Sync and NetDocuments CollabSpaces: Better Togethe

Collaboration

Extending NetDocuments Collaboration: How netDocShare Sync Complements NetDocuments CollabSpaces

NetDocuments Document Collaboration Sites - also known as CollabSpaces - and netDocShare both help firms get NetDocuments content in front of people who need it outside the core platform. They take complementary approaches, each delivering real value depending on how a firm collaborates. This article is offered in the spirit of helping firms get the most from their NetDocuments investment by understanding the strengths of each. netDocShare remains a proud NetDocuments ISV partner, and the two products can coexist in a firm's environment.

What NetDocuments CollabSpaces Does Well

NetDocuments CollabSpaces is NetDocuments' native sharing mechanism, built directly into the platform. It lets knowledge workers set up a secure, governed collaboration space and share content with internal and external parties without uploading files elsewhere or standing up a separate extranet - all while the content stays inside NetDocuments' own security and access controls. That makes it an excellent fit for quick, secure document shares and one-off external collaboration where speed and control matter most.

Where netDocShare Sync Adds Value

netDocShare Sync extends collaboration through four connected capabilities:

Persistent collaboration spaces

netDocShare Sync keeps a living, synced Teams or SharePoint space tied to a matter, so teams in ongoing collaboration always have an up-to-date workspace without repeated re-sharing.

Familiar surface

Recipients work inside Microsoft Teams or SharePoint - interfaces many collaborators already use daily - rather than a one-off share-link experience.

Governed by design

Ethical Wall permissions carry through automatically, so the convenience of persistent access doesn't come at the expense of access control.

Built for scale

Provisioning many matter-based collaboration spaces can be automated via the netDocShare Provisioning API rather than configured space-by-space. Through provisioning, the life-cycle of a collaboration space can also be governed.

Frequently Asked Questions

No - the two are complementary. NetDocuments CollabSpaces is great for quick, one-off shares directly from NetDocuments, while netDocShare Sync is built for ongoing, matter-based collaboration that benefits from a persistent, governed space in Microsoft 365.

No. Firms can use both, choosing CollabSpaces for ad hoc sharing and netDocShare for sustained collaboration scenarios.

When collaboration is ongoing and matter-based - especially when internal or external collaborators prefer to work in Microsoft Teams or SharePoint - netDocShare Sync adds value by maintaining a persistent, synced, governed space alongside NetDocuments.

netDocShare operates alongside NetDocuments as a sync and collaboration layer; it does not require disabling CollabSpaces.

Quick Answer

NetDocuments CollabSpaces is well suited to quick, one-off document shares, while netDocShare is built for ongoing, matter-based collaboration through persistent, governed Teams and SharePoint spaces. Many firms use both - CollabSpaces for ad hoc sharing and netDocShare for sustained collaboration - rather than treating one as a full replacement for the other.

Key Takeaways

  • NetDocuments CollabSpaces suits quick, one-off document shares; netDocShare suits ongoing, matter-based collaboration.
  • netDocShare Sync adds value for recurring, matter-based collaboration by maintaining a persistent, synced space in Microsoft Teams and SharePoint.
  • netDocShare keeps Ethical Wall permissions intact in persistent collaboration spaces.
  • The two tools can be used together rather than as a strict either/or choice.

See how netDocShare makes ongoing matter collaboration simpler for your team.

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