Business Continuity & Disaster Recovery for NetDocuments

Ensure access to DMS content during unforeseen service outages

From Reactive Recovery to Embedded Resilience

Most firms treat business continuity as a reactive emergency plan—activated only after an outage occurs. Forward-looking firms take a different approach. They embed continuity directly into daily legal operations. Using netDocShare Sync, firms can seamlessly extend DMS work content into Microsoft 365 SharePoint Online, Teams, and OneDrive for Business, ensuring that attorneys can continue working—even during prolonged DMS service disruptions. This is not a workaround. This is a strategic, multi-platform resilience architecture trusted by global Am Law and mid-sized firms.

Always-On Access, Without Workflow Disruption

netDocShare Sync delivers true bi-directional synchronization between NetDocuments workspaces and SharePoint document libraries.

What Synchronizes:

  • Documents and folder structures
  • Metadata and security permissions
  • Version integrity across platforms

What This Enables:

  • Secure viewing and editing of documents in SharePoint
  • Automatic synchronization back to NetDocuments when services resume
  • No change to attorney workflows

Work continues. Access remains intact. Governance stays enforced.

Ensure access to DMS content during unforeseen service outages with netDocShare Sync!

Business Continuity & Disaster Recovery Scenarios

Scenario 1: NetDocuments Outage

Business Continuity via SharePoint

When NetDocuments becomes unavailable:

  • All synchronized documents remain accessible in SharePoint
  • Attorneys continue drafting, editing, and collaborating
  • No manual steps. No alternative systems. No confusion

When NetDocuments is restored:

  • netDocShare Sync automatically synchronizes all updates
  • Versions are updated correctly
  • Document integrity is preserved

Result:  Zero downtime. No productivity loss. Secure, compliant continuity.

Scenario 2: Recovery

Predictable Restoration with netDocShare Sync & Backup

Law firms can implement a bi-directional sync between NetDocuments and SharePoint that enables attorneys and staff to:

  • Continue viewing and editing key documents during DMS outages
  • Work seamlessly inside familiar Microsoft 365 tools
  • Automatically sync all changes back to NetDocuments once service is restored

netDocShare provides a reliable disaster recovery layer for NetDocuments:

  • Full workspace backups into SharePoint
  • Automated restoration after service disruption
  • Consistent synchronization once systems are available

What remains protected:

  • Document integrity
  • Versions and history
  • Metadata and permissions

Result:  Faster recovery. Minimal manual effort. Complete confidence in content availability.

Scenario 3: Workspace Offloading & Archival

Reduce Storage Costs without Losing Access

Inactive or low-usage NetDocuments workspaces can be:

  • Migrated to SharePoint using netDocShare Sync
  • Preserved with metadata, versions, and permissions
  • Securely removed from NetDocuments to free storage
    Note: *Seamless Link-Back Experience

Instead of breaking access:

  • A link remains in NetDocuments
  • Users are redirected directly to the SharePoint library
  • Discoverability and continuity are preserved

Result: Lower NetDocuments storage costs, cleaner workspaces, and uninterrupted user access.

Why Law Firms Choose netDocShare Sync?
Key values delivered:
  • Guaranteed Access:Ensure uninterrupted access to critical documents during service outages
  • Attorney Productivity: Attorneys can continue working in SharePoint and Microsoft 365 without disruption
  • Data Integrity: Confidence that all document changes automatically sync back to DMS post-outage
  • Strategic Advantage: Extending the value of NetDocuments with Microsoft 365 improves resilience, flexibility, and ROI

Resilience is a Design Principle, Not an Afterthought

With netDocShare Sync & Backup, law firms move beyond contingency planning and toward built-in operational resilience, where access, continuity, and recovery are part of everyday legal work.